HIPAA Compliant Mon–Fri 9am–6pm ET 🇺🇸 USA-Based Team
Medical billing services

Clean claims. Fast payment.
Every time.

End-to-end outsourced medical billing handled by AAPC-certified US-based billers — from charge entry and claim submission to denial management, prior authorization, and A/R follow-up. You treat patients. We make sure you get paid.

No upfront cost. Percentage-based — pay only when you collect.
Medical billing specialist reviewing claims
98%
First-pass clean claim rate
12.4%
National denial rate — we consistently beat it
4–6%
Typical outsourced billing cost vs 13.7% in-house
30%
Average collections lift with certified billing
What's included

The complete billing cycle — nothing outsourced back to you.

Most practices manage 12+ distinct billing tasks every single day. We take all of them off your plate — permanently.

Charge entry & coding

Every encounter captured accurately by AAPC-certified coders — ICD-10, CPT, and HCPCS. No missed charges, no under-coding, no lost revenue.

Prior authorization

Pre-approval obtained from payers before procedures and medications are delivered. Auth status tracked and documented so claims are never denied for missing authorizations.

Claim scrubbing

Every claim reviewed against payer-specific rules before submission. Errors caught before they become denials — the most cost-effective step in the revenue cycle.

Electronic claim submission

Claims submitted daily to all payers — Medicare, Medicaid, and every commercial insurer. EDI transmission with real-time status tracking.

Denial management

Every denial reviewed, coded, appealed, and resubmitted. We recover revenue that other billers write off, including complex medical necessity and bundling denials.

A/R follow-up & recovery

Proactive chase on all outstanding claims. Nothing ages past timely-filing windows. Aged A/R from previous billers worked and recovered systematically.

Payment posting

ERAs and manual EOBs posted daily. Contractual adjustments applied accurately. Patient balances updated in real time.

Patient statements

Patient billing statements generated and sent. Balance questions handled by our team — so your front desk is not fielding billing calls.

Reporting & analytics

Monthly reporting on collections rate, denial rate by payer and code, clean claim rate, A/R aging, and net collection ratio. Full visibility, every month.

How it works

From your first call to first collected payment — here's what to expect.

We've onboarded hundreds of practices. The process is predictable, fast, and designed to protect your cash flow at every step.

01

Free billing audit

We analyse your current denial rate, clean claim rate, A/R age, and net collection ratio — and show you exactly where revenue is leaking. No cost, no obligation.

02

EHR access & credentialing review

We connect to your EHR system (no software change required) and verify all provider credentialing is current with every active payer.

03

Open A/R takeover

We pull all open claims from your current billing system or previous biller and begin working aged A/R alongside new submissions — no revenue gap.

04

Clean claim submission begins

Within 2–4 weeks of signing, your first batch of clean claims goes out. Most practices see a measurable collections increase within the first 60 days.

05

Monthly reporting

Every month you receive a full performance report — denial rates, A/R aging, payer performance, and collection trends. We are accountable to your numbers.

06

Ongoing optimisation

We continuously monitor payer rule changes, coding updates, and denial patterns. As your practice grows or adds providers, we scale with you.

Why practices switch to us

In-house billing costs 13.7% of collections. Ours costs 4–6%.

That difference is not a rounding error. MGMA data consistently shows in-house billing departments — salaries, benefits, training, software licences, compliance overhead, and management time — consume between 13% and 17% of collections. Outsourced medical billing with a specialist company runs 4–6%.

That's before accounting for the revenue lost to errors an under-resourced in-house team doesn't catch. A single missed prior authorization. A denial left unworked for 90 days. A timely filing window that lapses because staff were covering the front desk. These losses are invisible on a P&L but substantial in aggregate.

ImmediCare's certified billers handle your revenue cycle full-time, every day — whether you are switching medical billing companies, recovering aged A/R from a previous biller, or outsourcing for the first time. No sick days. No staff turnover. No software costs. No compliance training. Just clean claims and collected revenue.

AAPC-certified billers and coders on every account

Works inside your existing EHR — no software change required

Dedicated account manager — not a shared support queue

Prior authorization managed end-to-end

Medicaid and Medicare billing across all 50 states

Month-to-month service — no lock-in contracts

In-house billing
13–17% of collections
Staff turnover risk
Training + software costs
Sick day coverage gaps
Compliance exposure
Offshore billing
Hidden quality issues
Communication barriers
PHI security concerns
Compliance risk
No dedicated contact
ImmediCare ✓
4–6% of collections — pay only when collected
US-based AAPC-certified team
No setup or software cost
HIPAA BAA on every engagement
Dedicated account manager
Who we serve

Built for every practice type and every specialty.

From a solo physician seeing 20 patients a week to a multi-location group practice submitting thousands of claims a month — our billing model scales to fit.

Solo physicians

Single-provider practices get the same certified billing team as a large group — without the overhead of a full billing department.

Small practices

2–10 provider practices eliminate billing staff costs while improving clean claim rates and collections.

Group practices

Multi-provider and multi-location groups get centralised billing with per-provider reporting and payer performance analytics.

Urgent care centres

High-volume E&M billing, facility and professional fee splits, same-day eligibility verification — handled daily.

Hospitals & health systems

Professional billing for hospital-based physicians. Full RCM support for outpatient departments and employed physician groups.

New practices

Day-one credentialing, NPI enrollment, payer setup, and billing — so new providers start collecting as soon as they start seeing patients.

Pricing

Percentage-based billing. You pay only when you collect.

How our fee works

We charge a percentage of what we actually collect for your practice — no flat fees, no monthly minimums, no charges for denied or unpaid claims. If a claim does not get paid, you owe us nothing for it. Our fee is a direct function of your collections, which means our incentives are fully aligned with yours.

The exact percentage varies based on specialty, volume, payer mix, and the complexity of your billing — but consistently falls well below what in-house billing costs when all overheads are factored in. Contact us for a custom quote.

What's always included
No setup fee
No monthly minimum
No charge for unpaid claims
No lock-in contract
Free billing audit before you start
Dedicated account manager
Full monthly reporting
Common questions

Medical billing FAQs

How long does it take to get started?
Most practices are fully live within 2–4 weeks. We connect to your EHR, verify existing credentialing, and begin submitting clean claims. Revenue continues throughout the transition — there is no gap period.
Which EHR systems do you work with?
We work inside Epic, Athenahealth, Kareo/Tebra, eClinicalWorks, DrChrono, NextGen, Allscripts, and most other major platforms. Your team keeps their same screens and workflows.
What is your clean claim rate?
Our first-pass clean claim rate is 98%, versus the national average of 95%. That 3-point difference translates directly to faster payment and fewer denials reaching your A/R aging report.
What does outsourced medical billing cost?
We charge a percentage of collections — you pay nothing until we collect for you. No setup fees, no monthly minimums, no charges for unpaid claims. Contact us for a custom quote.
How does switching medical billing companies work?
We handle the complete transition — pulling open claims from your current biller, auditing and working aged A/R, and beginning clean claim submission without a gap in cash flow. Most practices complete the switch in 2–3 weeks.
Do you handle Medicaid billing?
Yes. We handle Medicare, Medicaid, and all major commercial payers nationwide. Our team manages payer-specific rules and state Medicaid variation across all 50 states.
Do you offer prior authorization services?
Yes. Prior authorization is handled end-to-end — obtaining pre-approval, tracking auth status, following up on pending authorizations, and documenting approvals before claims are submitted.
Do you handle all specialties?
We cover 65+ specialties — from primary care and internal medicine to cardiology, orthopedics, psychiatry, urgent care, and surgical specialties. See our full specialty list.

See what your practice is leaving uncollected.

Free billing audit — we'll analyse your denial rate, A/R age, clean claim rate, and recovery opportunity. No cost, no obligation.

Get a free billing audit